Rylivo LLC ("Rylivo", "we", "us", or "our") respects your privacy. This Privacy Policy describes how we collect, use, disclose, and safeguard personal information when you visit rylivo.com, communicate with us, apply for a role, or otherwise interact with our services (collectively, the "Services"). It also describes the rights and choices available to you with respect to your information.

Please read this policy carefully. By accessing or using the Services, you acknowledge the practices described here. If you do not agree, please do not use the Services.

1. Scope & controller

This Privacy Policy applies to information collected by Rylivo through the Services. For the purposes of the EU General Data Protection Regulation ("GDPR") and the UK GDPR, the data controller of personal information described below is Rylivo LLC. We may act as a processor on behalf of business partners in narrow circumstances; in those cases, the partner's privacy notice governs.

This policy does not apply to third-party websites, services, or applications, even when accessed via a link from the Services. Their privacy practices are governed by their own notices.

2. Information we collect

We collect personal information in three broad categories:

2.1 Information you provide

  • Contact details — name, email address, phone number, and similar identifiers you submit when you email us, fill out a form, or otherwise reach out.
  • Job-application data — your CV/résumé, cover letter, work history, education, references, right-to-work information, and any other materials you choose to share when applying for a role.
  • Correspondence — content of messages you send us, including attachments.
  • Marketing preferences — choices you make about receiving communications.

2.2 Information collected automatically

  • Device and connection data — IP address, browser type and version, operating system, language settings, time zone, screen resolution, and similar technical metadata.
  • Usage data — pages visited, referring URL, links clicked, and approximate time spent on the site.
  • Log data — security and diagnostic logs created automatically by our hosting and content delivery providers.

2.3 Information from third parties

  • Recruiting referrals — when a colleague, search partner, or referee provides information about you in connection with hiring.
  • Background checks — where permitted by law and where relevant for a specific role, conducted only with your consent.
  • Public sources — publicly available professional information (for example, scientific publications or LinkedIn).

3. How we use your information

We use the personal information we collect to:

  • operate, maintain, and improve the Services;
  • respond to your enquiries and communications;
  • evaluate job applications and manage hiring processes;
  • send you administrative messages (such as updates to our policies or changes to the Services);
  • with your consent, send you newsletters or other marketing communications;
  • conduct analytics to understand how the Services are used and to improve them;
  • detect, prevent, and address security incidents, fraud, and other harmful activity;
  • comply with applicable laws, regulations, and legal process; and
  • establish, exercise, or defend legal claims and protect Rylivo's rights, property, or safety, or those of our employees or others.

We do not use personal information for automated decision-making that produces legal or similarly significant effects on you without human review.

Where the GDPR or UK GDPR applies, we rely on the following legal bases to process personal information:

  • Consent — for example, when you opt in to marketing or to non-essential cookies.
  • Contract — to take steps you request before entering into a contract (such as evaluating a job application) or to perform a contract with you.
  • Legal obligation — to comply with laws, including tax, employment, and corporate law obligations.
  • Legitimate interests — to operate and improve our business, provide and secure the Services, and communicate with you, in each case where those interests are not overridden by your rights and freedoms.

5. Who we share with

We do not sell personal information. We share personal information only as described below:

  • Service providers — vendors that help us operate the Services, including hosting, analytics, email delivery, customer support, applicant tracking, and security providers. They process personal information on our instructions and are bound by confidentiality and appropriate data-protection obligations.
  • Professional advisors — lawyers, auditors, accountants, and similar professionals, where reasonably necessary.
  • Authorities — government, regulatory, and law-enforcement bodies where required by applicable law or legal process, or where necessary to protect our rights or those of others.
  • Corporate transactions — in connection with a merger, acquisition, financing, reorganisation, or sale of assets, subject to appropriate confidentiality and data-protection terms.
  • With your consent — for any other disclosure, only with your prior consent.

6. International data transfers

We are headquartered in the United States and have personnel and providers in multiple countries. Personal information may therefore be transferred to, stored in, and processed outside your country of residence, including in countries that do not provide the same level of data-protection law as your jurisdiction.

For transfers from the European Economic Area, the United Kingdom, or Switzerland, we rely on appropriate transfer mechanisms — including the European Commission's Standard Contractual Clauses (and the UK Addendum where applicable), adequacy decisions, or binding corporate rules of our processors — to provide appropriate safeguards.

7. Cookies & similar technologies

We use a small number of cookies and similar technologies to operate the Services and measure usage. See our Cookie Notice for details, including the types of cookies we use, who places them, and how to manage your preferences.

8. Data retention

We retain personal information for as long as necessary to fulfil the purposes for which it was collected — including the purposes of satisfying any legal, regulatory, tax, accounting, or reporting requirements. To determine an appropriate retention period, we consider the amount, nature, and sensitivity of the personal information; the potential risk of harm from unauthorised use or disclosure; the purposes for which we process the information; and whether we can achieve those purposes through other means.

In particular, we retain job-application materials for as long as needed to evaluate the application and, for unsuccessful candidates, for a reasonable period thereafter to consider you for future opportunities (typically 12-24 months) — unless you ask us to delete them sooner.

9. Security

We maintain administrative, technical, and physical safeguards designed to protect personal information against accidental or unlawful destruction, loss, alteration, unauthorised disclosure, and unauthorised access. These safeguards include encryption in transit, access controls, network monitoring, and personnel training. No method of transmission or storage is completely secure, however, and we cannot guarantee absolute security.

10. Your rights

Depending on where you live, you may have the following rights with respect to your personal information:

  • Access — request a copy of the personal information we hold about you.
  • Rectification — ask us to correct inaccurate data.
  • Erasure — ask us to delete your personal information, subject to certain exceptions.
  • Restriction — ask us to limit how we use your information in certain circumstances.
  • Objection — object to processing based on our legitimate interests, including direct marketing.
  • Portability — receive certain personal information in a portable, machine-readable format.
  • Withdraw consent — where we rely on consent, withdraw it at any time without affecting prior processing.
  • Lodge a complaint — with a supervisory authority in your country of residence.

To exercise these rights, email privacy@rylivo.com. We may need to verify your identity before responding. We will respond within the timeframes required by applicable law.

11. Children

The Services are not directed to children under 16, and we do not knowingly collect personal information from children under 16. If you believe a child has provided personal information to us, please contact us so we can delete it.

12. California-specific notice

If you are a California resident, the California Consumer Privacy Act ("CCPA"), as amended by the California Privacy Rights Act ("CPRA"), provides additional rights regarding personal information.

  • Right to know — request information about the categories and specific pieces of personal information we have collected, the categories of sources, the business or commercial purposes for collecting it, and the categories of third parties with whom we share it.
  • Right to delete — request deletion of personal information we collected from you, subject to exceptions.
  • Right to correct — request correction of inaccurate personal information.
  • Right to limit — request that we limit our use of sensitive personal information to specified purposes.
  • Right to non-discrimination — for exercising any of these rights.

We do not "sell" or "share" personal information for cross-context behavioural advertising as those terms are defined under the CCPA/CPRA.

13. Changes to this policy

We may update this Privacy Policy from time to time. When we do, we will revise the "Last updated" date at the top of this page. If the changes are material, we will provide additional notice (for example, by posting a notice on the Services or sending an email).

14. Contact & complaints

For questions, concerns, or requests, please email privacy@rylivo.com. If you are in the EU, UK, or Switzerland and believe we have not adequately addressed your concerns, you may contact your local data-protection supervisory authority.

Postal address: Rylivo LLC, 221 E Indianola Ave, 85012 Phoenix AZ, USA.